e-Procurement
Increased transparency and savings of the taxpayers money

https://www.e-nabavki.gov.mk

Purpose
To introduce in Macedonia a modern electronic system for public procurement which brings with it savings of tax payers money through reduction in prices to pay and eliminates any possibilities for corruption in connection.

Application functionalities

• The system covers all parts from the internal preparation to the publication of a tender, the on-line submission of bids and -after the closing of the tender period - the evaluation of all the bids received.
• The system also makes so called reversed auctions possible, which is very effective in saving money for the procuring institution.
• Any company will able to subscribe free of charge to email notifications of new tenders of their interest.
• The e-Procurement system is fully consistent with the EU procurement Directives.

Users
Can be used for any public procurement.

Specific Benefits

For the Contracting Authorities - Increase transparency and efficiency - clear picture how public money is spent; Significant money savings; Time saving regarding the processing and evaluation of the bids; More efficient and standardized work procedures; Expanded supplier base.
For the Business Community - Increased competition and new business opportunities to become government suppliers; Easier ways to get the necessary information and follow up processes; significantly reduced cost to bid.
For the Public Procurement Bureau - Better monitoring of the conducted public procurements; Automated control and auditing mechanisms.
For the society as a whole - Accountability and trust in public spending; Potential for corruption will be significantly reduced.

FIRST e-PROCUREMENT TENDERS OPENED May 17, 2006

The Municipality of Veles and the City of Skopje this week held their first public opening of tenders using the e-Procurement system https://www.e-nabavki.gov.mk developed with assistance from our project.

Newly-opened bids were made accessible to all potential bidders at the same time, and the evaluations were conducted electronically. While bidders were able to attend the public opening, some choose to view the openings from their own office via the Internet.

Some spontaneous reactions from the bidders in the first tender opening include: "It was efficient and we were pleased to use it. We are also please that through a very clear public opening, transparency in the public procurement process has been improved."

E-PROCUREMENT - PRESENTATION FOR THE VENDORS

On 14th February 2006, in the Chamber of Commerce, e-Gov project organized a presentation for all possible vendors, interested to use e-procurement application. The work was done in cooperation with the developer company Infinite Solution and the four State Administration bodies who will start using the application since 1st of March 2006. Then City of Skopje, Municipality of Karpos, Municipality of Veles and Service for General and Common Affairs of the Government of Republic of Macedonia will launch their tenders online and will conduct the procurement procedures in a more transparent and facilitated manner.

More that 80 companies-vendors turned out to hear about the new easier way to submit bids. Most of them confirmed to have computer equipment and knowledge to use the application, and above all interest and willingness to use it, which is a great step towards e-Macedonia.

Photo 1:
Vendors following the presentation of the system with great interest

Photo 2:
Slagjan Mihajlovski, Director, Infinite Solutions
Jerker Torngren, Chief of Party, e-Gov project
Aneta Daneva-Mostrova, Director, Public Procurement Bureau
Marija Petrova, e-Procurement Department, City od Skopje
Saso Simjanovski, IT Department, SGSA of Government of RM
Vukica Kunoska, PP Commission, Municipality of Karpos

ROLE PLAY WORKSHOP FOR THE E-PROCUREMENT SYSTEM

In order to promote the e-procurement software application and introduce it in more details to the employees of the Public Procurement Bureau, e-Gov IMPACT Project together with Infinite Solutions, developer of the software application, organized a Role Play Workshop on 2nd December 2005 in the premises of the project. Public Procurement Bureau employees and representatives of the EU funded project- Public Procurement Office had a chance to play the user roles in Open Call procedure for public procurement. Employees of the IMPACT Project and demonstartors from the developer Infinite Solutions were available during the role play to answer any questions regarding the system and help them see the purpose and benefits for the PPB from the wide use of the system.

Agenda for the Workshop

Presentation - General functionality of the e-PP system

Demonstration of the role of the System Administrator

Role-play - Open call procedure - part 1

Break

Role-play - Open call procedure - part 2

Reporting system

Q&A Session

A follow up meeting was organized with the participants to discuss the reactions from the workshop and possible steps forward, like new Contracting Authorities, awareness campaign for the vendors et

E-PROCUREMENT TENDER/ CONTRACT SIGNING

On June 1, at 02:00 pm at the premises of City of Skopje Impact signed a contract with Infinite Solutions/SEAVUS for the development of software for an e-Procurement application. The software is entirely financed by USAID. The system for electronic procurement will enable an effective platform for transparent public procurement process. Initially the application will be used by the City of Skopje and then replicated for other public institutions as well including other municipalities.

Photo 1: Impact Chief of Party, Mr. Jerker Torngren, and the Mayor of Skopje, Mr. Trifun Kostovski, confirming the development of the e-procurement system, which will assist City of Skopje to conduct more effective and transparent procurement process.

Photo 2: Impact Chief of Party, Mr. Jerker Torngren, the Mayor of Skopje, Mr. Trifun Kostovski, the USAID representative Mr. Steve Goneya, and Infinite/Seavus representative celebrating the signing of the contract for developing e-procurement application.

TENDER - e-PROCUREMENT, September 2005

The system was developed within the estimated time frame. The CD with the source code was delivered on 16 September 2005, as planned. Developer, consortia between Infinite Solutions & SEAVUS, met all the requirements and met all the deadlines.

e-Gov project is working on further development and update of the system for the new Contracting Authorities.

The first public opening of tenders using the e-procurement system was held on 17 May, 2006 at the Municipality of Veles and City of Skopje...more

You can download the Report on the first tenders conducted through the e-Procurement system in the Republic of Macedonia by clicking here.

The two documents, Invitation to submit bids and System Description can be found under Documents.

Q&A that resulted from the presentations in Skopje and Veles can be downloaded in both macedonian and english language.